Property Administrator

Charlee Gerrior

Date Posted: March 27, 2024

Application Deadline: April 11, 2024

Location: Halifax, NS

Employment Type: Permanent

Job Type: Hybrid

Headquartered in New Glasgow, NS, Crombie is an integrity-driven, caring, and purpose-built organization. It’s why we’ve been voted one of Atlantic Canada’s Top Employers year after year. Here are a few more reasons why we all love where we work:

  • An on-site fitness facility, or subsidized fitness centre memberships;
  • Corporate discount rates;
  • Professional development programs to help you grow and succeed; and
  • A strong, diverse culture that promotes thought leadership and interdepartmental collaboration.

There’s no such thing as a perfect candidate. You don’t need 100% of the listed qualifications to add incredible value to our team. If you feel energized thinking about what you could accomplish here, we would love to hear from you.

Our commitment to Diversity, Equity & Inclusion

Crombie values diversity, and is committed to creating and maintaining a diverse, equitable, inclusive, and collaborative culture that is free of barriers, increases equity, and drives stronger business results. We encourage and invite candidates to self-identify on your resume if you are a member from one of the following groups: Members of visible minorities, persons with disabilities, Indigenous Peoples, women, and members of the LGBTQ2S+ community. If you require accommodation during any stage of our recruitment process, please let us know how we can assist you by contacting us at

Who we are

As one of Canada’s leading REITs, we build spaces that will shape communities and have a lasting impact for generations. Supported by a solid foundation and focused value creation, Crombie is positioned to deliver consistent results and generate long-term sustainable growth.

You’ll join a team of values-driven, caring colleagues. We collaborate, find solutions, and cheer each other on. Our winning culture is rooted in our values: outperform expectations, embody integrity, care passionately, deliver excellence together, and empower one another.

We care for our employees, we support flexible work, compensate with great benefits, and work with you to help meet your career goals. Learn more about us at

Position Summary

Based out of Halifax/Lower Sackville, NS, the Property Administrator is a key provider to the operational success of various Crombie properties through the development and implementation of effective procedures for the continuous improvement of administrative property operations. Additional duties of the Property Administrator include but are not limited to:

  • Provides administrative support, including the preparation of general correspondence, and maintaining files.
  • Processes operations payment documents, including invoices, for all required information, authorization, and tenant recharges.
  • Serves as the primary point of contact for internal stakeholders, as well as suppliers, regarding property level invoice processing and payment inquiries.
  • Acts as the SAP timekeeper for assigned portfolio/region.
  • Works with the AP team to reconcile vendor accounts, as required and assists in the monthly AR collection.
  • Provides ownership for data entry for various operational systems including Yardi, Measurable and EMNS, and data collection for roof reports, backflows, stormceptors, grease traps, fire safety, etc.
  • Collects, maintains, and verifies tenant insurance for lease compliance.
  • Collects and verifies contractor Insurance, WCB, and Contractor Compliance forms.
  • Assists with tenant account reconciliations and initiates collection escalation activities to ensure that rents are paid on a timely basis.
  • Assists in preparing, compiling, assembling, and ensuring the accuracy and quality of all monthly, quarterly, and annual report(s) for respective properties in consultation with the various departments as required.
  • Administers service contract preparation, tendering, analysis, and documentation.
  • Provides support to Property Managers as point of contact for tenant issues and inquiries including collections.
  • Prepares and administers tenant notices, records, updates, and distributes documentation and correspondence for building maintenance/repairs, HVAC, site services, parking records, etc.
  • Engages across all levels of the organization to create and promote a safe and respectful work environment.
  • Other special projects and tasks as assigned.

The profile we are looking for

Our ideal candidate will have three to five years of administrative experience, commercial real estate or administration. A post-secondary diploma in Business or Office Administration is preferred, however all individuals demonstrating proficiency in MS Office Suite and experience in organizing and working with the public will be considered. Professionalism and superior communication skills, both verbal and written, are a must. The successful candidate must be able to develop and build upon existing relationships both internally and externally.

If you are interested in this opportunity, please submit a cover letter and resume.

Subject:                Property Administrator, Halifax, NS

Crombie thanks all applicants for their interest. Only those selected for an interview will be contacted.