Headquartered in New Glasgow, NS, Crombie has been recognized as one of Atlantic Canada’s Top Employers year after year. Here are a few more reasons why we all love where we work:
- Flexible, hybrid work schedules and locations.
- Funding assistance for professional dues and furthering education.
- An on-site fitness facility, or subsidized fitness centre memberships.
- Corporate discount rates.
- Professional development programs to help you grow and succeed.
- A strong, diverse culture that promotes thought leadership and interdepartmental collaboration.
There’s no such thing as a perfect candidate. You don’t need 100% of the listed qualifications to add incredible value to our team. If you feel energized thinking about what you could accomplish here, we would love to hear from you.
Our commitment to Diversity, Equity & Inclusion
Crombie values diversity, and is committed to creating and maintaining a diverse, equitable, inclusive, and collaborative culture that is free of barriers, increases equity, and drives stronger business results. We encourage and invite candidates to self-identify on your resume if you are a member from one of the following groups: Members of visible minorities, persons with disabilities, Indigenous Peoples, women, and members of the LGBTQ2S+ community. If you require accommodations during any stage of our recruitment process, please let us know how we can assist you by contacting us at talent@crombie.ca.
Who we are
We are one of Canada’s leading REITs and, importantly, we’re community minded and committed to helping build the future of sustainable real estate. We hire people who are passionate about real estate, growing their communities, and who share our values. Being supported in your professional development, having your contributions and unique talents valued, feeling a sense of challenge and purpose, and being surrounded by highly engaged colleagues who love what they do are just a few of the reasons to join our growing team. Learn more about us at crombie.ca.
Position Summary
Reporting to the Senior Property Manager, the Property Administrator contributes to Crombie’s success by projecting a positive and professional image at all times and ensuring our tenants receive the highest level of customer service. This role is a key provider to the operational success of various Crombie properties through the development and implementation of effective procedures for the continuous improvement of administrative property operations.
Key Accountabilities:
- Processes Operations payment documents, including invoices, for all required information and authorization and tenant recharges.
- Serves as the primary point of contact for internal stakeholders, as well as suppliers, regarding property level invoice processing and payment inquiries.
- Acts as the SAP timekeeper for assigned portfolio/region.
- Works with the AP team to reconcile vendor accounts, as required.
- Identifies problems and discrepancies from vendor correspondence, internal inquiries or based on system reports.
- Provides ownership for data entry for various operational systems including monthly accruals into Yardi, ESG data (utility, waste, and project input) into Measurable, updated tenant contact information for EMNS and Yardi, sales data input, and other Yardi data input (fixed asset, contractor information, etc.).
- Assists in the monthly AR collection.
- Collects, maintains, and verifies tenant insurance for lease compliance.
- Collects and verifies contractor Insurance, WCB, and Contractor Compliance forms.
- Assists with tenant accounts reconciliations, initiates collection escalation activities to ensure that rents are paid on a timely basis.
- Assists in preparing, compiling, assembling, and ensuring the accuracy and quality of all monthly, quarterly, and annual report(s) for respective properties in consultation with the various departments as required.
- Maintains all lists, including, but not limited to portfolio lists, tenant lists, emergency manuals, contact lists, site plans, floor plans, and others as required.
- Administers service contract preparation, tendering, analysis and documentation.
- Provides support to Property Managers as point of contact for tenant issues and inquiries including collections.
- Prepares weekly and monthly portfolio reporting by taking minutes and compiling update notes.
- Prepares and administers tenant notices, records, updates, and distributes documentation and correspondence for building maintenance/repairs, HVAC, site services, parking records, etc.
- Provides ownership of data collection (Roof reports, backflows, Stormceptors, grease traps, Fire Safety)
- Provides superior customer service to all Crombie employees, clients, and suppliers by responding professionally and promptly to all questions, inquires and requests.
- Completes other duties and special projects as assigned.
The profile we are looking for
Our ideal candidate will have three to five years of administrative, commercial real estate, or administration experience. A post-secondary diploma in Business Administration is preferred, however all individuals demonstrating proficiency in MS Office Suite and experience in organizing and working with the public will be considered. Professionalism and superior communication skills, both verbal and written, are a must. The successful candidate must be able to develop and build upon existing relationships both internally and externally.
If you are interested in this opportunity, please submit a cover letter and resume.
To: talent@crombie.ca
Subject: Property Administrator (Moncton)
Crombie thanks all applicants for their interest. Only those selected for an interview will be contacted.