Property Administrator

Rebecca MacNeil

 Headquartered in New Glasgow, NS, Crombie has been recognized as one of Atlantic Canada’s Top Employers year after year. Here are a few more reasons why we all love where we work:

  • Flexible, hybrid work schedules and locations;
  • Funding assistance for professional dues and furthering education;
  • An on-site fitness facility, or subsidized fitness centre memberships;
  • Corporate discount rates;
  • Professional development programs to help you grow and succeed; and
  • A strong, diverse culture that promotes thought leadership and interdepartmental collaboration.

Who We Are

We are one of the country’s leading Canadian REIT’s, we’re community minded and committed to helping build the future of sustainable real estate. We hire people who are passionate about real estate, growing their communities, and who are committed to our values. Being supported in your professional development, having your contributions and unique talents valued, feeling a sense of challenge and purpose, and being surrounded by a highly engaged team that loves what they do are just a few of the reasons to join our growing team.

Position Summary

We have an exciting opportunity to join Crombie REIT in the role of Property Administrator, based out of Burlington. Reporting to the Senior Property Manager, the Property Administrator will play a key role in supporting Crombie’s Burlington office. Duties for the Property Administrator include but are not limited to;

  • Providing administrative support, including the preparation of general correspondence, and maintaining files.
  • Serving as the primary point of contact for internal stakeholders, as well as suppliers, regarding property level invoice processing and payment inquiries.
  • Processing Operations payment documents (including invoices, for all required information and authorization
  • Conducting accurate and timely processing of all supplier invoices.
  • Routing property service requests and inquiries to the appropriate third-party contractor or service provider.
  • Providing ownership for data entry for various operational systems including monthly accruals.
  • Working with the AP team to reconcile vendor accounts, as required.
  • Assisting with tenant accounts reconciliations, initiating collection escalation activities to ensure that rents are paid on a timely basis.
  • Ensuring all contractor files are complete and up-to-date.
  • Contacting clients and other third parties as required.
  • Updating electronic files as required and ensuring that paper filing is organized and complete.
  • Identifying problems and discrepancies from vendor correspondence, internal inquiries or based on system reports.
  • Liaise with various internal groups and departments at Crombie.
  • Providing superior customer service to all Crombie employees, clients, and suppliers by responding professionally and promptly to all questions, inquires and requests.
  • Other duties and special projects as assigned.

The Profile We Are Looking For

The ideal candidate has a minimum of two to three years of related administrative experience in a professional environment. A post-secondary diploma in Business Administration is preferred, however, all individuals demonstrating proficiency in MS Office Suite and experience in organizing and working with the public will be considered. Professionalism and superior communication skills both verbally and written are a must. The successful candidate must be able to develop and build upon existing relationships both internally and externally.

Crombie’s commitment to workforce diversity is about creating an inclusive culture and a sense of belonging for everyone. We strive to foster a sense of belonging, trust, inclusion, and respect. We welcome applications from people with disabilities, and accommodations are available upon request during the recruitment and selection process, including, but not limited to, an accessible interview location, alternate documents, or an ASL Interpreter. If you require accommodation during the application process, please email

If you are interested in this opportunity, please submit a Cover Letter and Resume


Subject:   Property Administrator (Burlington)

Crombie REIT thanks all applicants for their interest.  Only those selected for an interview will be contacted.