Coordinator, Lease Documentation

Rebecca MacNeil

 Headquartered in New Glasgow, NS, Crombie has been recognized as one of Atlantic Canada’s Top Employers year after year. Here are a few more reasons why we all love where we work:

  • Flexible, hybrid work schedules and locations;
  • Funding assistance for professional dues and furthering education;
  • An on-site fitness facility, or subsidized fitness centre memberships;
  • Corporate discount rates;
  • Professional development programs to help you grow and succeed; and
  • A strong, diverse culture that promotes thought leadership and interdepartmental collaboration.

There’s no such thing as a perfect candidate. You don’t need 100% of the listed qualifications to add incredible value to our team. If you feel energized thinking about what you could accomplish here, we would love to hear from you.

Our commitment to Diversity, Equity & Inclusion

Crombie values diversity, and is committed to creating and maintaining a diverse, equitable, inclusive, and collaborative culture that is free of barriers, increases equity, and drives stronger business results. We encourage and invite candidates to self-identify on your resume if you are a member from one of the following groups: Members of visible minorities, persons with disabilities, Indigenous Peoples, women, and members of the LGBTQ2S+ community. If you require accommodations during any stage of our recruitment process, please let us know how we can assist you by contacting us at

Who We Are

We are one of Canada’s leading REITs, but more importantly, we’re community minded and committed to helping build the future of sustainable real estate. We hire people who are passionate about real estate, growing their communities, and who share our values. Being supported in your professional development, having your contributions and unique talents valued, feeling a sense of challenge and purpose, and being surrounded by a highly engaged team that loves what they do, are just a few of the reasons to join our growing team.

Position Summary

Reporting to the Associate General Counsel, the Coordinator, Lease Documentation is responsible for the administration and coordination of activities in support of the Lease Documentation team. This role is a key member of Lease Documentation team, and collaborates with other Regional and National teams on improving consistency and efficiency of the leasing processes. The successful candidate will demonstrate an active interest in commercial real estate and enthusiasm for the role.

As the Coordinator, Lease Documentation, you will provide administrative support for all finalized documentation, including distribution of documents and file maintenance, updating of electronic files as required and ensuring paper filing is organized and completed. The department Coordinator will review and process Tenant Allowance and Brokerage Commission requests as well as prepare confirmation agreements, pylon sign agreements, storage agreements, and license agreements.

Acting with a sense of urgency, the successful candidate will coordinate and process all lease clause abstractions from final documentation to electronic files while working collaboratively with the Lease Documentation Team to ensure seamless operation of the department. You will play a key role with internal business units and liaise with clients while providing superior customer service to all Crombie employees, clients, suppliers and to the public by gathering information for various department requests and responding professionally and promptly to all questions, inquiries, and requests and perform other duties as assigned.

The Profile We Are Looking For

Our ideal candidate would have two years minimum of related legal/administrative experience in a professional environment as well as a post-secondary degree or diploma in legal and/or office administration. However all individuals demonstrating proficiency in MS Office Suite and experience in organizing and managing concurrent projects will be considered. Previous experience using Yardi Voyager is considered an asset. Professionalism and superior communication skills both verbally and written are a must. The successful candidate must be able to develop and build upon existing relationships both internally and externally.

If you are interested in this opportunity, please submit a Cover Letter and Resume


Subject: Coordinator, Lease Documentation

Crombie REIT thanks all applicants for their interest. Only those selected for an interview will be contacted.